What is the Clip Organiser ?

This was removed in Office 2013.
This is an additional utility program that helps to organise the clip art that is provided and can also be used to organise all multi-media files on your PC.
This is a centralized location from which you can keep your entire multi-media collection (pictures, photos, movies, sounds etc).
You can also import your own clipart into this organiser and use it as a depository for all your clipart.
This can be used to organise your clip art into custom categories and to assign keywords to them to make them easy to find.
The quickest way to display the Clip Organiser is to select the Organise Clips link at the bottom of the clip art task pane.


 

Collection List - Click the plus sign (or minus sign) next to a category to expand (or reduce) it. Select the category (or sub category) to display the clips in the right hand window.
Search
Clips Online -


Inserting Clip Art

You do not have to use the Clip Organiser to insert clip art into a presentation but it will make it easier to find the clip you want.
The clip art is organised into 58 categories by default and these are arranged in alphabetical order.
There is no direct way to select a clip and insert it onto a slide. You must copy the art work to the clipboard using (Ctrl + C) or (Edit > Copy) before pasting it onto the slide.


Accessing the Clip Organiser

The clip organiser is accessed in several different ways directly from PowerPoint through the following dialog boxes:
(Insert > Picture > Clip Art) Select Picture dialog box.
(Format > Bullets & Numbering) Picture Bullet dialog box.


Catalogue your Clip Art

The first time you access Clip Art a dialog box will be displayed asking you if you want to catalogue your pictures
This lets you catalogue the clips on your hard drive and associate them with keywords.
This is useful because it enables you to access all the graphics on your hard drive from within the clip organiser without having to add each clip manually.
This will search you entire hard drive and may take some time. This will allow you to access the pictures on your hard drive in addition to those provided by clipart.


 

Now - Catalogues all the multi-media files on your hard drive.
Later - You will be prompted the next time you access the clip organiser.
Options - Displays the Auto Layout Settings dialog box allows you to catalogue clips for folder or to exclude certain folders from being catalogued.
This can take a few minutes and can either be done then or postponed till later.
This will create a fairly complete "My Collections" group of folders.


Recatalogue your Clip Art

You can recatalogue your clip at any time and also manually add an individual clip art at any time.
Just select (File > Add Clips to Organiser Automatically).
This will display the Auto Import Settings dialog box. Mark or clear the checkboxes for various locations you want to include in the automatic cataloguing.


The Cataloguing will only pick up files on your hard drive and not any shared drives.
Any clips you add are placed in the My Collections collection.
You cannot add clips to the Office collection or the Web collection.


PowerPoint 2002 - C:\ Program Files \ Common Files \ Microsoft Shared \ Clip Art \ Cagcat50 \


Things to Remember

  • The Clip Organiser replaced the Clip Gallery in PowerPoint 2002 and is shared by all your Microsoft Office applications.

  • You can refer to the clip organiser when you are choosing a graphical character for a bullet.

  • The Clip Organiser is not just for clip art but also for scanned and digital photos, video clips and sound clips.

  • The clip organiser can not only be used to store clipart but can also be used to store photographs, sound clips and video clips.

  • This can also be opened as a standalone application from your start menu.


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