DocTools - CommentManager
We have partnered with MVP Lene Fredborg to bring you this add-in.
link - wordaddins.com/products/comments-in-word/
link - thedoctools.com
This Word add-in lets you review comments all in one place, extract all comments and create inline comments for instructions and help.
Completely compatible with Word's own comment features but with many powerful, new and unique capabilities added.
Review, rank and filter comments by importance, extract comments to Excel plus a lot more.
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Review all standard comments from a control center from where you can see all commends, edit comments, add replies to comments, mark comments as resolved, rank comments, find comments with specific metadata or text, filter comments to see e.g. only comments with rank 1, etc.
Change the author name to show the company name instead when documents are being shared with external people.
Extract all comments (and metadata) to a new Word document or Excel workbook for easy printing.
Delete all resolved comments in one operation.
Built-in Comments - Modern vs Classic
Microsoft introduced "modern comments" in Microsoft 365 to replace the previous "classic comments".
Comments can be added via the Insert tab (and the Review tab).
This new type of comment is different to the previous "classic comment" and has a lot of restrictions.
This add-in will work with both classic comments and modern comments.
These comments are normally used during the editing and review phase of a Word document and will usually be removed from the final document.
Add-in Specific - Inline Comment Blocks
This add-in lets you quickly insert "inline comment blocks" inserted as a 1-column table inline in the document - can be used for instructions, help texts, tips, etc.
Inline comments may be used either as temporary instructions, tips or help during the editing process or as permanent tips or notes.
Customizable defaults for inline comments.
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Comparison of features
| Feature Description | Add-in | Built-in |
| Insert comments | Y | Y |
| Delete all comments or delete comments individually | Y | Y |
| Add reply to comments | Y | Y |
| Go to next or previous comment | Y | Y |
| Display comments in different ways or hide comments | Y | Y |
| Insert a comment without using the mouse - press the keyboard shortcut Alt+Ctrl+M | Y | Y |
| Use the Esc key on the keyboard to move the cursor from a comment back to the document, just after the commented text so you are ready for typing without first deselecting the commented text. Note: Currently, Microsoft doesn't support using the Esc key in modern comments | Y | |
| Change the author name in existing comments, e.g. to show the company name instead of individual user names in documents that are to be shared with external people | Y | |
| Remove author names from all comments to make them totally neutral - without removing other metadata | Y | |
| Review comments in Word from a control center from where you can see all comments, edit comments, reply to comments, mark comments as resolved, delete comments, etc. | Y | |
| Rank comments by importance and quickly filter comments by rank | Y | |
| Filter comments to see only unresolved comments or only resolved comments | Y | |
| Quickly find and get an overview of all comments that match certain criteria - for example, find all comments added by the same author or comments that include a specific text string | Y | |
| Extract all comments or selected comments, incl. metadata, to a new Word document - gives you full overview of all comments and lets you print all comments, if desired - you can select from a number of sort options, incl. sort by rank | Y | |
| Extract all comments or selected comments, incl. metadata, to an Excel file - gives you full overview of all comments and lets you use Excel features, e.g. for filtering | Y | |
| Find a comment in the source document directly from an extract document | Y | |
| Convert selected text to a comment, thereby removing the selection from the document and adding it to a new comment in the location where the text was found | Y | |
| Delete all resolved comments in one operation | Y | |
| Move a comment from one place in a document to another | Y | |
| Insert inline comments that can be used for tips, instructions, help texts, tips, notes, etc. | Y | |
| Review inline comments via a dialog box that lets you browse through the inline comments and delete the individual inline comments if desired | Y | |
| Delete all inline comments in one operation | Y | |
| Specify default settings for both standard comments, comment numbering, and inline comments - define comment numbering, colors, etc. | Y | |
| See the index number of the current comment and the total number of comments when you go to next or previous comment (example: comment 23 of 45) | Y | |
| Easy access to modify the styles used for comments | Y |
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