There are several ways you can change the formatting of your text.
1) Using the Formatting toolbar.
2) Using the (Format > Font) dialog box.

You can either use the (Format > Font) dialog box or using the Formatting toolbar buttons.
You can add bold, italics, underline for extra emphasis
This lets you change the formatting for individual characters, words and sentences.

alt textBold - (Ctrl + B)
alt textItalic - (Ctrl + I)
alt textUnderline - (Ctrl + U)
alt textShadow - Applies a very faint shadow to your text.

Using the (Format > Font) dialog box

You can change a lot of the font atrributes using the (Format > Font) dialog box.

alt text

Font -
Font Style -
Size -
Shadow - Adding shadows behind your text can make it stand out from its background. Many of the standard templates use shadows. You can also use the "Shadow Style" button on the Drawing toolbar to apply shadows to the whole textbox.

Also using the Formatting toolbar
Fill Color -
Line Color -
Line Style -

Soft Returns

Sometime PowerPoint will break a line of text at an awkward spot, which can make the text hard to read.
For example the bullet point might be slightly too long to fit on one line.
To prevent the last word from being on the second line on its own you can use what is called a soft return.
This will create a line break that does not actually start a new paragraph. This can be entered by pressing (Shift + Enter).


(Save tab, Embed TrueType fonts) - Stores the TrueType fonts used to create a presentation in the presentation file itself.
(Save tab, Embed characters in use only) - For TrueType fonts in your presentation, embeds only the characters used in the presentation, which may decrease the file size.
(Save tab, Embed all characters - For TrueType fonts used in your presentation, embeds the entire set of characters. Users who don't have the True Type fonts used in your presentation installed on their computers will be able to edit the presentation.

Subscript and Superscript

You can change your text to superscript and subscript using the (Format > Font) dialog box.
There is a quicker way though which uses shortcut keys:
(Ctrl + Shift + =) - toggles the superscript on and off
(Ctrl + =) - toggles the subscript on and off

A superscripted lowercase "o" is a great substitute for the degrees symbol.


Replacing Fonts

PowerPoint has a handy feature that lets you replace all occurrences of one font and replace them with another font.
Select (Format > Replace Fonts).

alt text

Select the font you want to replace in the Replace drop-down box and choose the font you want to replace it with in the With drop-down box.
Click Replace to replace all occurrences of the selected font
When you have finished replacing all the necessary fonts press Close to close the dialog box.

TrueType Fonts

To be safe always embed True Type fonts ??

To copy over a style associated with a picture / object select the picture, Choose format > PickUp object style.
Click your unformatted object ans select Format > Apply Object Style. You can also use the format painter.


A lot of the PowerPoint text formatting is identical to that in Word.
You can also remove all the formatting by highlighting the text and pressing (Ctrl + Spacebar).
You can quickly change the font for all the slides by changing the default font on your Slide Master.
Always use fonts consistently in your presentations and try not to combine too many fonts in the same presentation.
Using Emboss should be avoided especially for smaller fonts and is also not very clear when used with some colour schemes.

© 2023 Better Solutions Limited. All Rights Reserved. © 2023 Better Solutions Limited TopNext