File Extensions

CHMA compiled HTML help file.
DLLA dynamic link library file.
JPGJoint Photographic Experts Group
PPAA PowerPoint add-in file
PPTA PowerPoint presentation file.
GIFGraphics Interchange File
PNGPortable Network Graphics
TIFFTagged Image File Format
WMFWindows Meta File
WMFWindows Enhanced Metafile
CDRCorel Draw
EPSEncapsulated Postscript

Presentation Zoom

PowerPoint automatically adjusts the zoom factor so that slide view displays each slide fully.
It is possible to change this by selecting (View > Zoom) or by using the Zoom drop-down on the standard toolbar.
You can enlarge and reduce the current slide by adjusting the view percentage.
The default percentage is 100% ?? You can quickly adjust this zoom size by holding down the Ctrl key and
This will highlight the whole slide, select (View > Zoom) and choose Fit Selection.
You can magnify a slide to read small data or shrink a slide to view more of your data.
To display the slide using a different setting move the mouse over the drop-down and choose another percentage.

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You can adjust the size of the pane by changing the Zoom.
Zooming in will obviously give you greater precision.
To change the zoom for a particular pane make sure it is active before adjusting the zoom level.

The quickest way to change the zoom level is to use the Zoom drop-down box on the Standard toolbar
It is possible to type in a specific zoom percentage to allow greater choice

Some panes however are restricted to a maximum of 100%.

The default zoom for the Slide pane in Normal view is "Fit".
This means that the slide will automatically fit to the size of the slide pane making sure it is as large as possible
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Linking a PowerPoint Presentation from a Word Document

If you want to link PowerPoint presentation into a Word document (or any other Microsoft Office application).
Select (Insert > Object). Select "Create from file".
Select "Link to File" and browse to the particular PowerPoint file.
Press on OK to insert the file.

Combining Multiple Presentations

There are several ways to combine presentations but this might be the fastest way
Select (Start > Run) and type in the following:
POWERPNT -I "file1.ppt" "file2.ppt"
You need to substitute the "file1.ppt" with the filename and path name of the presentation.
You only need to include the speech marks if your filename and path name contain spaces.
Press OK
PowerPoint will start by creating a blank presentation and will then add the content from each presentation.
You can then just add the relevant design template afterwards.

Slide Sorter View Toolbars

The Standard and Formatting toolbars are displayed on a single row by default but this can be changed from (Tools > Customise)(Options tab).
When you display a presentation in Slide Sorter view the two toolbars which are displayed (Standard and Slide Sorter) will always be displayed on a single row initially (regardless of whether you have changed the above option).
You will have to reposition these two toolbars manually to display them on two rows.
This only has to be done once as the toolbar positions are saved. These will be displayed on two rows from then on.

What is the PowerPoint Viewer ?

The PowerPoint Viewer comes with PowerPoint and is free to distribute with your presentation files.
Microsoft allows the distribution of this file so that people who do not have PowerPoint installed on their PC are enabled to watch a PowerPoint slide show.
PowerPoint Viewer 2003 is a new version and the new features includes support for graphics, animations, media as well as printing.
If you require PowerPoint Viewer it is possible to download it from the Microsoft website.
The viewer will work with presentations created in all the previous formats and on windows operating system from Windows 98 SE and higher.
The PowerPoint Viewer is only available for computers with a Windows operating system. Macintosh computers will not be able to run PowerPoint viewer. If you want to show a presentation on a Macintosh you must have PowerPoint installed.

Removing the "Ask a Question" box

Select (Tools > Customize) and press the Options tab.
Move your cursor over the menu bar in the corner and press the right mouse button.
Select or Deselect the "Show Ask a Question Box" to show or hide it.
If you are hiding the Ask a Question box, it will still display until after you close the Customize dialog box.

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Help Menu

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Microsoft Office PowerPoint Help - Displays the PowerPoint Help task pane.
Show the Office Assistant - Displays the Office Assistant.
Microsoft Office Online - Opens your browser and connects to the Microsoft Office Online website.
Contact Us - Opens your browser and connects to the Contact page on the Microsoft Office Online website.
Check for Updates - Opens your browser and connects to the Downloads page on the Microsoft Office Online website.
Detect and Repair - Displays a wizard that will attempt to fix any errors that might have occurred during your installation of the Microsoft Office suite. This lets you choose to retain or discard many of the customisations you have made within your Office applications.
Activate Product - Displays the Microsoft Office Activation Wizard which enable you to update your customer information and renew your subscription.
Customer Feedback Options - Displays the Service Options dialog box that can help identify trends and usage patterns after analysing your hardware and software.
About Microsoft Office PowerPoint - Displays a dialog box displaying information about the version of PowerPoint.
What's This - (Removed in 2003) Changes the cursor into a question mark allowing you to get help with any of the toolbar buttons or menus.

Kairu the Dolphin

This was an additional Office Assistant that was available in Office 97.
It is still possible to download him from the Microsoft website, just do a search for "kairu the dolphin".

Adding your own help messages

You can add your own text to the Office Assistants help file, press F1, enter your question. GoTo (Options > Annotate). This allows you to type in your own comments. The paper clip symbol next to the heading lets you know that you have added some additional comments.

Automatic Updates

Periodically Microsoft will publish updates for PowerPoint 2003 on their Office Online website.
You can check to see if there are any updates by selecting (Help > Check for Updates).
This will connect you to the Updates page on the Microsoft website. Click the "Check for Updates" button.

Remove the Office Assistant permanently

To remove the Office Assistant permanently you can rename the "Actors" folder that should be on your C drive "C:\Program Files\Microsoft Office\Office\Actors".

2010 Changes

2007 Changes


The following are the new file extensions

  • .pptx - PowerPoint Presentaton (macro free .ppt)

  • .pptm - PowerPoint Presentation (macros enabled)

  • .potx - PowerPoint template (macro free)

  • .potm - PowerPoint template (macro enabled)

  • .ppam - PowerPoint add-in (macro enabled)

  • .ppsx - PowerPoint slide show (macro free)

  • .ppsm (PowerPoint slide show (macro enabled)

Compare Side by Side

PowerPoint Viewer

PowerPoint Viewer 2003 is a new version and the new features includes support for graphics, animations, media as well as printing.

2007 - Package for CD

This replaces the Pack and Go wizard in PowerPoint 2002.

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