Moving Text

Using the Office Clipboard

Like all the Microsoft Office applications you can cut (or copy) text and objects from one location to another.
When you cut (or copy) data you are just placing it on the clipboard.
The Office clipboard appears as a task pane at the right side of the screen.
The easiest way to cut, copy and paste values is to use the Office clipboard. This is just a temporary storage area.
You can cut, copy and paste data between different slides and presentations using the clipboard.
Every time you cut or copy an item a short representation of that item appears on the office clipboard.
You can display the Office clipboard at any time by pressing (Ctrl + "C") twice with the same object selected.
The clipboard task pane allows you to cut or copy two or more different objects and then paste them back possibly in a different order.

You can display the clipboard at any time by selecting (Edit > Office Clipboard) or by pressing (Ctrl + "C") twice.
The Office clipboard lets you gather up to 24 items of text and graphics from any of the Office programs and then selectively paste them into any of the Office programs.
The normal cut, copy and paste commands work when working with text and when working with other objects.
You can remove an item from the clipboard by right clicking the item and choosing Delete.
You can remove all the items from the clipboard by selecting the "Clear All" button at the top of the task pane.

Using (Edit > Cut)

(Edit > Cut)
Or commands on the standard toolbar

The usual keyboard shortcuts apply
(Ctrl + X) - Cut

The clipboard is where data is stored temporarily and the clipboard can store 24 bits

The copy and paste commands are often used together to duplicate information.

When you cut a block of text, the text is removed and placed on the clipboard so it can retrieved later.
When you copy text it is not removed.

Using (Edit > Copy)

(Ctrl + C) - Copy

An easier way to duplicate an object is to hold down the Ctrl key and drag the object to a new location.

Using (Edit > Paste)

(Ctrl + V) - Paste
To paste text from the clipboard first move the cursor to the location where you want to insert the text.

When you paste text into a text object the text is automatically reformatted to match the existing text.
If you want to retain the formatting of the original text select (Edit > Paste Special) and choose Formatted Text.
Or equivalently is you are using the Smart tags then choose "Keep Source Formatting" from the drop-down once the text has been inserted ??

In some cases PowerPoint will adjust the slide layout to accommodate the pasted text. When it does an Automatic Layout Options button appears next to the pasted text. If you do not like the layout change that PowerPoint made you can reverse it by clicking Undo Automatic Layout from the drop-down menu.

When you copy and object and paste it on the same slide in order to create a duplicate the duplicate object is placed over the top of the original object.

An easier way to duplicate an object is to select (Edit > Duplicate) or alternatively press (Ctrl + "D").
This combines the Copy and Paste commands but leaves the clipboard undisturbed.

Pasting Multiple Times

These commands also work with entire objects

Avoid really long sentences, always try and be brief.


The advantage of using the (Edit > Duplicate) command is that if you move the first duplicate object to a new location any subsequent duplicated objects will be moved to a corresponding position. This makes it very easy to create a series of objects that are an equidistance apart.
You can remove objects by pressing the Delete or Backspace key or by selecting (Edit > Clear).
If you want an item to appear on all the slides in the same position then it may be worth adding it to the Slide Master

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