Shortcut Keys


Function Keys

F1Displays the Office Assistant or (Help > Microsoft Word Help)
F2Moves text ??
F3Replaces an AutoText entry from the preceeding word
F4Repeats the last document action (Edit > Repeat) or redo ?
F5Displays the (Edit > GoTo) dialog box
F6Moves to the next pane in a document (if the window is split)
F7Displays the (Tools > Spelling) dialog box
F8Toggles whether to extend a selection with the arrow keys
F9Updates all the field codes in the current selection
F10Toggles the activation of the Menu Bar / Subscript ???
F11Moves to the next Field
F12Displays the (File > Save As) dialog box


Shift + Function

Shift + F1Activates the context sensitive Whats this ? prompt (Help > Whats This)
Shift + F2Copies Text ?
Shift + F3Toggles between lowercase, mixedcase and uppercase on the selection
Shift + F4Repeats the last Find, the same as (Edit > Find Next)
Shift + F5Moves to the position of the insertion point when the document was last saved
Shift + F6Moves to the previous? pane in a document (if the window is split)
Shift + F7Displays the (Tools > Language > Thesaurus) dialog box
Shift + F8Shrink / reduce selection
Shift + F9Toggles between displaying field codes and field results
Shift + F10Displays the (Shortcut) menu for the selected item
Shift + F11Moves to the previous Field
Shift + F12Saves, Displays the (File > Save As) dialog box if a new document


Ctrl + Function

Ctrl + F2Displays the Print Preview (same as File > Print Preview)
Ctrl + F3Spike / cut to spike (multiple cuts to clipboard)
Ctrl + F4Closes the active document or window (File > Close)
Ctrl + F5Restores the size of the active document or window
Ctrl + F6Moves to the next open document or window
Ctrl + F7Activates the Move window command
Ctrl + F8Activates the Resize window command
Ctrl + F9Inserts a blank Field containing two curly brackets
Ctrl + F10Maximise the active document or window
Ctrl + F11Locks a Field code
Ctrl + F12Displays the (File > Open) dialog box


Other + Function

Alt + F2Displays the (File > Save As) dialog box
Alt + F3Create an AutoText entry for the current selection
Alt + F4Closes the active document (saving first) and exits Word (File > Exit)
Alt + F5Restores the size of the active window
Alt + F6Toggles between all the documents that are currently open
Alt + F7next spoll ? Similar to right mouse click ?? Move to the next misspelling ??
Alt + F8Displays the (Tools > Macros > Macro) dialog box
Alt + F9Toggles between displaying field codes and field results
Alt + F10Maximise the size of the active window
Alt + F11Toggles between the Visual Basic Editor window and the Word window
Alt + F12Activate Print Preview ??
Alt + Shift + F1Moves to the previous Field
Alt + Shift + F2Displays the (File > Save As) dialog box
Alt + Shift + F4Closes the active document (saving first) and exits Word (File > Exit)
Alt + Shift + F6Moves to the previous open document or window
Alt + Shift + F7Display the Research task pane
Alt + Shift + F9Field click ??
Alt + Shift + F10Displays the drop-down menu for the corresponding smart tag
Alt + Ctrl + F2Displays the (File > Open) dialog box
Ctrl + Shift + F3Spike/cut to spike (multiple cuts to the clipboard)
Ctrl + Shift + F5Displays the (Insert > Bookmark) dialog box
Ctrl + Shift + F6Moves to the previous open document or window
Ctrl + Shift + F7Updates Selection/Source
Ctrl + Shift + F8Allows you to vertically select text / Selects a column in a table
Ctrl + Shift + F9Unlinks a Field code
Ctrl + Shift + F11Unlocks a Field code
Ctrl + Shift + F12Displays the (File > Print) dialog box


Ctrl + Numbers

Ctrl + 1Adjusts the line spacing to Single for the current selection
Ctrl + 2Adjusts the line spacing to Double for the current selection
Ctrl + 4Unlocks a Field Code
Ctrl + 5Adjusts the line spacing to 1.5 for the current selection
Ctrl + 6Unlinks a Field Code
Ctrl + 0Toggles adding a 12 point line spacing before the current selection
Ctrl + Shift + 8Toggles the display of paragraph formatting (non printable characters) / show all ?
Alt + Ctrl + 1Applies the built-in Heading 1 style to the current selection
Alt + Ctrl + 2Applies the built-in Heading 2 style to the current selection
Alt + Ctrl + 3Applies the built-in Heading 3 style to the current selection
Alt + Shift + 1Shows Heading 1
Alt + Shift + 2Shows Heading 2
Alt + Shift + 3Shows Heading 3
Alt + Shift + 4Shows Heading 4
Alt + Shift + 5Shows Heading 5
Alt + Shift + 6Shows Heading 6
Alt + Shift + 7Shows Heading 7
Alt + Shift + 8Shows Heading 8
Alt + Shift + 9Shows Heading 9


Ctrl + Letters

Ctrl + ASelects all the text in the active document
Ctrl + BToggles bold on the current selection
Ctrl + CCopies the current selection to the clipboard (Edit > Copy)
Ctrl + DDisplay the (Format > Font) dialog box
Ctrl + ECentre aligns the current selection
Ctrl + FDisplays the (Edit > Find) dialog box
Ctrl + GDisplays the (Edit > GoTo) dialog box / unhand an indent ??
Ctrl + HDisplays the (Edit > Replace) dialog box / toggles hidden text ??
Ctrl + IToggles italics on the current selection
Ctrl + JJustifies the current selection / ie full paragraph justification
Ctrl + KInserts a hyperlink (does is display dialog ?)
Ctrl + LLeft aligns the current selection
Ctrl + MIndents the paragraph. Increase indent
Ctrl + NCreates a new document based on Normal.dot template
Ctrl + ODisplays the (File > Open) dialog box
Ctrl + PDisplays the (File > Print) dialog box
Ctrl + QResets the formatting back to the original paragraph style (removes any manual character formatting)
Ctrl + RRight aligns the current selection
Ctrl + SSaves, Displays the (File > Save As) dialog if new document
Ctrl + TIncreases the Hanging Indent of the current paragraph
Ctrl + UToggles underining (continuous) on the current selection
Ctrl + VPastes the entry from the clipboard (Edit > Paste)
Ctrl + WCloses the active document or window (File > Close)
Ctrl + XCuts the current selection to the clipboard (Edit > Cut)
Ctrl + YRepeats the last document action (Edit > Repeat)
Ctrl + ZUndo the last document action (Edit > Undo)


Others + Letters

Ctrl + Shift + AToggles between Capitals and Lowercase on the selection
Ctrl + Shift + BToggles bold on the current selection
Ctrl + Shift + CCopies only the formatting from the current selection
Ctrl + Shift + DToggles (double) underlining on the selection
Ctrl + Shift + EToggles the display of tracked changes (also called revision marks)
Ctrl + Shift + FActivates the Font drop-down list on the Formatting toolbar
Ctrl + Shift + HToggles the hidden attribute of the current selection (font dialog)
Ctrl + Shift + IToggles italic on the current selection
Ctrl + Shift + KToggles smallcaps on the selection
Ctrl + Shift + LApplies the built-in List Bullet style to the selection
Ctrl + Shift + MUnindents the paragraph. Decreases indent
Ctrl + Shift + NApplies the built-in Normal style to the selection
Ctrl + Shift + PActivates the Font Size drop-down list on the Formatting toolbar
Ctrl + Shift + QApplies the Symbol format / Changes the selection to symbol font ??
Ctrl + Shift + SActivates the Style drop-down list on the Formatting toolbar
Ctrl + Shift + TDecreases the hanging indent of the current paragraph (un-hangs)
Ctrl + Shift + UToggles underlining (continuous) on the current selection
Ctrl + Shift + VPastes only the formatting. Used in conjunction with (Ctrl + Shift + C)
Ctrl + Shift + WToggles underlining (words only not spaces) on the current selection
Ctrl + Shift + ZResets the formatting back to the original paragraph style (removes any manual character formatting)
Alt + ADisplays the (Table) menu
Alt + EDisplays the (Edit) menu
Alt + FDisplays the (File) menu
Alt + HDisplays the (Help) menu
Alt + ODisplays the (Format) menu
Alt + TDisplays the (Tools) menu
Alt + VDisplays the (View) menu
Alt + WDisplays the (Window) menu
Alt + Shift + AShow all headings ?
Alt + Shift + CClose task pane
Alt + Shift + DInsert the Date field with current. Format "dd/MM/yyyy"
Alt + Shift + EEdit Merge data source ??
Alt + Shift + FInsert Merge field
Alt + Shift + IMark citation
Alt + Shift + KMail Merge check
Alt + Shift + LOutline show first line
Alt + Shift + MMail Merge to a printer
Alt + Shift + NMail Merge to a new document
Alt + Shift + OMark table of contents
Alt + Shift + PInsert Page field with current Page
Alt + Shift + RHeader Footer Link ??
Alt + Shift + TInsert Time field with current Time
Alt + Shift + UUpdate fields ?
Alt + Shift + XMark index entry
Alt + Ctrl + AAll in capitals
Alt + Ctrl + CEnters the Copyright symbol ()
Alt + Ctrl + D??
Alt + Ctrl + EEnters an Endnote
Alt + Ctrl + FEnters an Footnote
Alt + Ctrl + IDisplays the Print Preview (same as File > Print Preview)
Alt + Ctrl + KStart Autoformat ???
Alt + Ctrl + LList Num Field ?
Alt + Ctrl + MAnnotation ?
Alt + Ctrl + NDisplays the active document in Normal view
Alt + Ctrl + PDisplays the active document in Page Layout view
Alt + Ctrl + REnters the Registered symbol ()
Alt + Ctrl + SSplit document
Alt + Ctrl + TEnters the Trademark symbol ()
Alt + Ctrl + UUpdate Autoformat ?
Alt + Ctrl + VReplaces an AutoText entry from the preceeding word
Alt + Ctrl + OGoto the top of the next page / repeat find ?
Alt + Ctrl + ZGoto the previous Insertion point ?


Entering Data

EnterEnters a new paragraph
Ctrl + EnterEnters a normal page break
Shift + EnterEnters a line break (Soft break)
Ctrl + Shift + EnterEnters a column break or splits the table
DeleteDeletes the selection or one character to the right
BackspaceDeletes the selection or one character to the left
Ctrl + -Enters an En Dash (number pad) (shorter) basically a hyphen ??
Alt + Ctrl + -Enters an Em Dash (number pad) (longer)
Alt + 0152Enters the ?? symbol
Alt + 0175Enters the ?? symbol
Ctrl + TabEnters a tab in a table cell
Ctrl + Shift + SpacebarEnters a non breaking space / hard space, ie prevents word wrap at undesirable places ??
Ctrl + # 
Shift + DeleteCut ??
Ctrl + InsertCopy ??


Extending Data

Shift + HomeExtends the selection to the beginning of the line
Shift + EndExtends the selection to the end of the line
Shift + Up ArrowExtends the selection one line up
Shift + Down ArrowExtends the selection one line down
Shift + Left ArrowExtends the selection one character to the left
Shift + Right ArrowExtends the selection one character to the right
Ctrl + Shift + HomeExtends the selection to the beginning of the document
Ctrl + Shift + EndExtends the selection to the end of the document


Selecting Data

Ctrl + Shift + Up ArrowSelects to the beginning of the current paragraph
Ctrl + Shift + Down ArrowSelects to the end of the current paragraph
Ctrl + Shift + Left ArrowSelects the beginning of the current word
Ctrl + Shift + Right ArrowSelects the end of the current word
Ctrl + Shift + HomeSelects to the beginning of the document
Ctrl + Shift + EndSelects to the end of the document
Shift + Page UpSelects to the top of the previous screen
Shift + Page DownSelects to the bottom of the next screen
F8, F8Selects the current sentence ??
F8, F8, F8Selects the current word ??
Ctrl + BackspaceDeletes one word to the left of the cursor
Ctrl + DeleteDeletes one word to the right of the cursor
Ctrl + Shift + F8Selects the active column


Formatting Data

Ctrl + ]Increases the font size of the current selection by 1 point
Ctrl + [Decreases the font size of the current selection by 1 point
Ctrl + Shift + ]Increases the font size of the current selection by 1 point
Ctrl + Shift + [Decreases the font size of the current selection by 1 point
Ctrl + Shift + >Increases the font size to the next size in the font drop-down list
Ctrl + Shift + <Decreases the font size to the previous size in the font drop-down list
Ctrl + Shift + -Inserts a non breaking hyphen (ie grammer note 2 hyphens = 1 dash)
Ctrl + =Applies Subscript to the selection (automatic spacing ??)
Ctrl + Shift + =Applies Superscript to the selection
Ctrl + SpacebarResets the formatting back to the original style (removes any manual formatting)
Alt + Shift + Right ArrowDemotes the paragraph to the previous heading style
Alt + Shift + Left ArrowPromotes the paragraph to the next heading style


Manouvering

Arrow KeysMoves one character in the corresponding direction
TabMoves to the next cell in a table (or inserts a normal tab)
HomeMoves to the beginning of the line
EndMoves to the end of the line
Page UpMoves to the previous screen
Page DownMoves to the next screen
Alt + Page UpMoves to the start of the column
Alt + Shift + Page UpMoves to the start of the column
Alt + HomeMoves to the start of the row
Alt + Shift + HomeMoves to the start of the row
Ctrl + HomeMoves to the beginning of the document
Ctrl + EndMoves to the end of the document
Ctrl + Up ArrowMoves to the beginning of the paragraph or the previous paragraph
Ctrl + Down ArrowMoves to the end of the paragraph or the next paragraph
Ctrl + Left ArrowMoves one word at a time to the left
Ctrl + Right ArrowMoves one word at a time to the right
Ctrl + Page UpMoves to the top of the previous page (paragraph / end of column) ??
Ctrl + Page DownMoves to the top of the next page
Ctrl + Shift + HomeStart of the document ext ?
Ctrl + Shift + ReturnInserts a column break
Alt + Ctrl + Page UpMoves to the top of the current window
Alt + Ctrl + Page DownMoves to the bottom of the current window
Shift, HomeStart of the line ext ?
Shift + TabMoves to the previous cell in a table


Other

Alt + Ctrl + HomeActivates the Document Browser
Alt + EnterRepeat the last document action (Edit > Repeat)
Alt + TabToggles between all your open applications
Alt + Shift + TabToggles backwards between all your open applications
Alt + Print ScreenCopies just the active window / application to the clipboard ??
Alt + SpacebarActivates the Control Box in the top left hand corner
Alt + BackspaceUndo the last document action (Edit > Undo)
Alt + EscapeToggles between all your open applications on the taskbar
Alt + Shift + BackspaceRepeats the last document action (Edit > Repeat)
Alt + UpPrevious object ?
Ctrl + /Toggle master/subdocuments
Ctrl + InsertCopies the selection to the clipboard
Ctrl + EscapeActivates the Windows Start menu
Ctrl + SpacebarResets the formatting back to the original paragraph style. Removes character formatting from the selection
Ctrl + Up Arrow + F9Converts a field to text ??
Shift + DeleteCuts the selection to the clipboard
Shift + InsertPastes the entry from the clipboard (Edit > Paste)
EscCancels the action or closes the dialog box


Link to page with Outlining shortcuts table



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