Shortcut Keys


Function Keys

F1Displays the Word Help window.
F2Moves text ??
F3Building Block ? Replaces an AutoText entry from the preceeding word
F4Repeats the last command or action.
F5Displays the GoTo dialog box .
F6Moves to the next pane in a document (if the window is split)
F7Displays the Spelling dialog box.
F8Toggles whether to extend a selection with the arrow keys
F9Updates all the field codes in the current selection
F10Toggles the display of the ribbon shortcut keys otherwise known as Access keys.
F11Moves to the next Field
F12Displays the Save As dialog box.


Shift + Function

Shift + F1Redundant see below.
Shift + F2Copies Text ?
Shift + F3Toggles between lowercase, mixedcase and uppercase on the selection
Shift + F4Repeats the last Find, the same as Find Next
Shift + F5Moves to the position of the insertion point when the document was last saved
Shift + F6Moves to the previous pane in a document (if the window is split)
Shift + F7Displays the Thesaurus dialog box.
Shift + F8Shrink / reduce selection
Shift + F9Toggles between displaying field codes and field results
Shift + F10Displays the Shortcut menu for the selected item.
Shift + F11Moves to the previous Field
Shift + F12Saves, Displays the Save As dialog box if a new document


Ctrl + Function

Ctrl + F1Toggles the display of the Ribbon.
Ctrl + F2Displays the Print Options on the File tab.
Ctrl + F3Spike / cut to spike (multiple cuts to clipboard)
Ctrl + F4Closes the active document or window (saving first).
Ctrl + F5Restores the size of the active document or window
Ctrl + F6Moves to the next open document or window
Ctrl + F7Activates the Move window command
Ctrl + F8Activates the Resize window command
Ctrl + F9Inserts a blank Field containing two curly brackets
Ctrl + F10Toggles between maximising and restoring the size of the active document or window
Ctrl + F11Locks a Field code
Ctrl + F12Displays the Open dialog box.


Other + Function

Alt + F1Does something, Fields ?
Alt + F2Displays the Save As dialog box.
Alt + F3Create an AutoText entry for the current selection
Alt + F4Closes the active document or window (saving first).
Alt + F5Restores the size of the active window
Alt + F6Toggles between all the documents that are currently open
Alt + F7next spoll ? Similar to right mouse click ?? Move to the next misspelling ??
Alt + F8Displays the Macro dialog box
Alt + F9Toggles between displaying field codes and field results
Alt + F10Maximise the size of the active window
Alt + F11Toggles between the Visual Basic Editor window and the Word window.
Alt + F12Activate Print Preview ??
Alt + Shift + F1Moves to the previous Field
Alt + Shift + F2Displays the Save As dialog box
Alt + Shift + F4Closes the active document or window (saving first).
Alt + Shift + F6Moves to the previous open document or window
Alt + Shift + F7Display the Research task pane
Alt + Shift + F9Field click ??
Alt + Shift + F10Displays the drop-down menu for the corresponding smart tag
Alt + Ctrl + F2Displays the Open dialog box
Ctrl + Shift + F3Spike/cut to spike (multiple cuts to the clipboard)
Ctrl + Shift + F5Displays the Bookmark dialog box
Ctrl + Shift + F6Moves to the previous open document or window
Ctrl + Shift + F7Updates Selection/Source
Ctrl + Shift + F8Allows you to vertically select text / Selects a column in a table
Ctrl + Shift + F9Unlinks a Field code
Ctrl + Shift + F11Unlocks a Field code
Ctrl + Shift + F12Displays the Print Options on the File tab.


Ctrl + Numbers

Ctrl + 1Adjusts the line spacing to Single for the current selection
Ctrl + 2Adjusts the line spacing to Double for the current selection
Ctrl + 3 
Ctrl + 4Unlocks a Field Code
Ctrl + 5Adjusts the line spacing to 1.5 for the current selection
Ctrl + 6Unlinks a Field Code
Ctrl + 7 
Ctrl + 8 
Ctrl + 9 
Ctrl + 0Toggles adding a 12 point line spacing before the current selection
Ctrl + Shift + 8Toggles the display of paragraph formatting (non printable characters) / show all ?
Alt + Ctrl + 1Applies the built-in Heading 1 style to the current selection
Alt + Ctrl + 2Applies the built-in Heading 2 style to the current selection
Alt + Ctrl + 3Applies the built-in Heading 3 style to the current selection
Alt + Shift + 1Shows Heading 1
Alt + Shift + 2Shows Heading 2
Alt + Shift + 3Shows Heading 3
Alt + Shift + 4Shows Heading 4
Alt + Shift + 5Shows Heading 5
Alt + Shift + 6Shows Heading 6
Alt + Shift + 7Shows Heading 7
Alt + Shift + 8Shows Heading 8
Alt + Shift + 9Shows Heading 9


Ctrl + Letters

Ctrl + ASelects all the text in the active document
Ctrl + BToggles bold on the current selection
Ctrl + CCopies the current selection to the clipboard.
Ctrl + DDisplay the Font dialog box
Ctrl + ECentre aligns the current selection
Ctrl + FDisplays the Navigation task pane.
Ctrl + GDisplays the GoTo tab on the Find and Replace dialog box.
Ctrl + HDisplays the Find and Replace dialog box with the Replace tab active.
Ctrl + IToggles italics on the current selection
Ctrl + JJustifies the current selection / ie full paragraph justification
Ctrl + KInserts a hyperlink (does is display dialog ?)
Ctrl + LLeft aligns the current selection
Ctrl + MIndents the paragraph. Increase indent
Ctrl + NCreates a new document based on Normal.dot template
Ctrl + ODisplays the Open dialog box
Ctrl + PDisplays the Print Options on the File tab.
Ctrl + QResets the formatting back to the original paragraph style (removes any manual character formatting)
Ctrl + RRight aligns the current selection
Ctrl + SSaves, Displays the Save As dialog if new document
Ctrl + TIncreases the Hanging Indent of the current paragraph
Ctrl + UToggles underining (continuous) on the current selection
Ctrl + VPastes the entry from the clipboard.
Ctrl + WCloses the active document or window (saving first).
Ctrl + XCuts the current selection to the clipboard.
Ctrl + YRedo the last Word operation.
Ctrl + ZUndo the last Word operation.


Others + Letters

Ctrl + Shift + AToggles between Capitals and Lowercase on the selection
Ctrl + Shift + BToggles bold on the current selection
Ctrl + Shift + CCopies only the formatting from the current selection
Ctrl + Shift + DToggles (double) underlining on the selection
Ctrl + Shift + EToggles the display of tracked changes (also called revision marks)
Ctrl + Shift + FDisplays the Font dialog box with the Advanced tab active.
Ctrl + Shift + HToggles the hidden attribute of the current selection (font dialog)
Ctrl + Shift + IToggles italic on the current selection
Ctrl + Shift + KToggles smallcaps on the selection
Ctrl + Shift + LApplies the built-in List Bullet style to the selection
Ctrl + Shift + MUnindents the paragraph. Decreases indent
Ctrl + Shift + NApplies the built-in Normal style to the selection
Ctrl + Shift + PDisplays the Font dialog box with the Advanced tab active.
Ctrl + Shift + QApplies the Symbol format / Changes the selection to symbol font ??
Ctrl + Shift + SDisplays the Apply Styles task pane.
Ctrl + Shift + TDecreases the hanging indent of the current paragraph (un-hangs)
Ctrl + Shift + UToggles underlining (continuous) on the current selection
Ctrl + Shift + VPastes only the formatting. Used in conjunction with (Ctrl + Shift + C)
Ctrl + Shift + WToggles underlining (words only not spaces) on the current selection
Ctrl + Shift + ZResets the formatting back to the original paragraph style (removes any manual character formatting)
Alt + ARedundant see below
Alt + ERedundant see below
Alt + FDisplays the File tab
Alt + GDisplays the Design tab
Alt + HDisplays the Home tab
Alt + IRedundant see below
Alt + LDisplays the Developer tab
Alt + MDisplays the Mailings tab
Alt + NDisplays the Insert tab
Alt + ORedundant see below
Alt + PDisplays the Page Layout tab
Alt + RDisplays the Review tab
Alt + SDisplays the Reference tab
Alt + TRedundant see below
Alt + VRedundant see below
Alt + WDisplays the View tab
Alt + Xdoes something
Alt + Shift + AShow all headings ?
Alt + Shift + CClose task pane
Alt + Shift + DInserts the Date field with the format "M/d/yyyy"
Alt + Shift + EEdit Merge data source ??
Alt + Shift + FInsert Merge field
Alt + Shift + IMark citation
Alt + Shift + KMail Merge check
Alt + Shift + LOutline show first line
Alt + Shift + MMail Merge to a printer
Alt + Shift + NMail Merge to a new document
Alt + Shift + OMark Table of Contents
Alt + Shift + PInsert Page field with current Page
Alt + Shift + RHeader Footer Link ??
Alt + Shift + TInserts the Time field with the format "h:mm:am/pm"
Alt + Shift + UUpdate fields ?
Alt + Shift + XMark index entry
Alt + Ctrl + AAll in capitals
Alt + Ctrl + CEnters the Copyright symbol (©)
Alt + Ctrl + DInserts an endnote ?
Alt + Ctrl + EEnters the Euro symbol (?)
Alt + Ctrl + FEnters an Footnote
Alt + Ctrl + IDisplays the Print Options on the File tab.
Alt + Ctrl + KStart Autoformat ???
Alt + Ctrl + LList Num Field ?
Alt + Ctrl + MAnnotation ?
Alt + Ctrl + NDisplays the active document in Normal view
Alt + Ctrl + PDisplays the active document in Page Layout view
Alt + Ctrl + REnters the Registered symbol (®)
Alt + Ctrl + SSplit document
Alt + Ctrl + TEnters the Trademark symbol (™)
Alt + Ctrl + UUpdate Autoformat ?
Alt + Ctrl + VReplaces an AutoText entry from the preceeding word
Alt + Ctrl + OGoto the top of the next page / repeat find ?
Alt + Ctrl + ZGoto the previous Insertion point ?


Entering Data

EnterEnters a new paragraph
Ctrl + EnterEnters a normal page break
Shift + EnterEnters a line break (Soft break)
Ctrl + Shift + EnterEnters a column break or splits the table
DeleteDeletes the selection or one character to the right
BackspaceDeletes the selection or one character to the left
Ctrl + -Enters an En Dash (number pad) (shorter) basically a hyphen ??
Alt + Ctrl + -Enters an Em Dash (number pad) (longer)
Alt + 0128Enters the euro symbol
Alt + 0162Enters the cent symbol
Alt + 0163Enters the Pound symbol
Alt + 0165Enters the Yen symbol
Ctrl + TabEnters a tab in a table cell
Ctrl + Shift + SpacebarEnters a non breaking space / hard space, ie prevents word wrap at undesirable places ??
Ctrl + # 
Shift + DeleteCut ??
Ctrl + InsertCopy ??


Extending Data

Shift + HomeExtends the selection to the beginning of the line
Shift + EndExtends the selection to the end of the line
Shift + Up ArrowExtends the selection one line up
Shift + Down ArrowExtends the selection one line down
Shift + Left ArrowExtends the selection one character to the left
Shift + Right ArrowExtends the selection one character to the right
Ctrl + Shift + HomeExtends the selection to the beginning of the document
Ctrl + Shift + EndExtends the selection to the end of the document


Selecting Data

Ctrl + Shift + Up ArrowSelects to the beginning of the current paragraph
Ctrl + Shift + Down ArrowSelects to the end of the current paragraph
Ctrl + Shift + Left ArrowSelects the beginning of the current word
Ctrl + Shift + Right ArrowSelects the end of the current word
Ctrl + Shift + HomeSelects to the beginning of the document
Ctrl + Shift + EndSelects to the end of the document
Shift + Page UpSelects to the top of the previous screen
Shift + Page DownSelects to the bottom of the next screen
F8, F8Selects the current sentence ??
F8, F8, F8Selects the current word ??
Ctrl + BackspaceDeletes one word to the left of the cursor
Ctrl + DeleteDeletes one word to the right of the cursor
Ctrl + Shift + F8Selects the active column


Formatting Data

Ctrl + ]Increases the font size of the current selection by 1 point
Ctrl + [Decreases the font size of the current selection by 1 point
Ctrl + Shift + ]Increases the font size of the current selection by 1 point
Ctrl + Shift + [Decreases the font size of the current selection by 1 point
Ctrl + Shift + >Increases the font size to the next size in the font drop-down list
Ctrl + Shift + <Decreases the font size to the previous size in the font drop-down list
Ctrl + Shift + -Inserts a non breaking hyphen (ie grammer note 2 hyphens = 1 dash)
Ctrl + =Applies Subscript to the selection (automatic spacing ??)
Ctrl + Shift + =Applies Superscript to the selection
Ctrl + SpacebarResets the formatting back to the original style (removes any manual formatting)
Alt + Shift + Right ArrowDemotes the paragraph to the previous heading style
Alt + Shift + Left ArrowPromotes the paragraph to the next heading style


Manouvering

Arrow KeysMoves one character in the corresponding direction
TabMoves to the next cell in a table (or inserts a normal tab)
HomeMoves to the beginning of the line
EndMoves to the end of the line
Page UpMoves to the previous screen
Page DownMoves to the next screen
Alt + Page UpMoves to the start of the column
Alt + Shift + Page UpMoves to the start of the column
Alt + HomeMoves to the start of the row
Alt + Shift + HomeMoves to the start of the row
Ctrl + HomeMoves to the beginning of the document
Ctrl + EndMoves to the end of the document
Ctrl + Up ArrowMoves to the beginning of the paragraph or the previous paragraph
Ctrl + Down ArrowMoves to the end of the paragraph or the next paragraph
Ctrl + Left ArrowMoves one word at a time to the left
Ctrl + Right ArrowMoves one word at a time to the right
Ctrl + Page UpMoves to the top of the previous page (paragraph / end of column) ??
Ctrl + Page DownMoves to the top of the next page
Ctrl + Shift + HomeStart of the document ext ?
Ctrl + Shift + ReturnInserts a column break
Alt + Ctrl + Page UpMoves to the top of the current window
Alt + Ctrl + Page DownMoves to the bottom of the current window
Shift, HomeStart of the line ext ?
Shift + TabMoves to the previous cell in a table


Other

Alt + Ctrl + HomeActivates the Document Browser
Alt + EnterRepeat the last command or action.
Alt + TabToggles between all your open applications
Alt + Shift + TabToggles backwards between all your open applications
Alt + Print ScreenCopies just the active window / application to the clipboard ??
Alt + SpacebarActivates the Control Box in the top left hand corner
Alt + BackspaceUndo the last command or action.
Alt + EscapeToggles between all your open applications on the taskbar
Alt + Shift + BackspaceRepeat the last command or action.
Alt + UpPrevious object ?
Ctrl + /Toggle master/subdocuments
Ctrl + InsertCopies the selection to the clipboard
Ctrl + EscapeActivates the Windows Start menu
Ctrl + SpacebarResets the formatting back to the original paragraph style. Removes character formatting from the selection
Ctrl + Up Arrow + F9Converts a field to text ??
Shift + DeleteCuts the selection to the clipboard
Shift + InsertPastes the entry from the clipboard.
EscCancels the action or closes the dialog box


Redundant Shortcut Keys

Shift + F1Activated the context sensitive whats this prompt (Help > Whats This)
Alt + ADisplayed the Table menu in 2003
Alt + EDisplayed the Edit menu in 2003
Alt + I??
Alt + ODisplayed the Format menu in 2003
Alt + TDisplayed the Tools menu in 2003
Alt + VDisplayed the View menu in 2003

Link to page with Outlining shortcuts table



© 2017 Better Solutions Limited. All Rights Reserved. © 2017 Better Solutions Limited