Shortcut Keys


The 10 most useful shortcut keys in PowerPoint

F5Runs the presentation (View > Slide Show)
Shift + F3Toggles between lowercase, mixedcase and uppercase on the selection
Shift + F9Toggles the display of Guide Lines
Shift + EnterEnters a line break (Soft break)
Ctrl + ASelects all the objects on the active slide
Ctrl + TDisplays the (Format > Font) dialog box
Ctrl + Shift + TabToggle between the Slides and Outlines tabs (Normal view)
Ctrl + Shift + GGroup the currently selected objects / shapes
Ctrl + Shift + HUngroups the currently selected object / shape
Alt + Shift + F4Closes all the presentations (saving first) and exits PowerPoint (File > Exit)


Function Keys

F1Display Help or the Office Assistant
F2Select the text box containing an object or text
F4Repeats the last presentation action (Edit > Repeat) (not Format Autoshape dialog)
F5Runs the presentation (View > Slide Show)
F6Moves to the next pane in the presentation (clockwise)
F7Displays the (Tools > Spelling) dialog box
F10Toggles the activation of the Menu Bar
F12Displays the (File > Save As) dialog box


Shift + Function

Shift + F1Activates the context sensitive Whats this ? prompt (Help > Whats This)
Shift + F3Toggles between lowercase, mixedcase and uppercase on the selection
Shift + F4Repeat the last Find, the same as (Edit > Find Next)
Shift + F6Moves to the previous pane in the presentation (anti-clockwise)
Shift + F9Toggles the display of Guide Lines
Shift + F10Display the (Shortcut) menu for the selected item
Shift + F12Saves, Displays the (File > Save As) dialog box if a new presentation


Ctrl + Function

Ctrl + F4Closes the active presentation or window (File > Close)
Ctrl + F5Restore the size of the active presentation or window
Ctrl + F6Moves to the next presentation window
Ctrl + F7Activates the Move window command
Ctrl + F8Activates the Resize window command
Ctrl + F9Minimises the size of the active presentation or window
Ctrl + F10Maximise the size of the active presentation or window
Ctrl + F12Displays the (File > Open) dialog box


Other + Function

Alt + F2Displays the (File > Save As) dialog box
Alt + F4Closes the active presentation (saving first) and exits PowerPoint (File > Exit)
Alt + F5Restore the program window size
Alt + F7Find next mispelt word - continue (Tools > Spelling) ??
Alt + F8Displays the (Tools > Macros > Macro) dialog box
Alt + F9Toggles the display of the Grid
Alt + F10Maximise the program window
Alt + F11Toggles between the Visual Basic Editor window and the PowerPoint window
Alt + Shift + F2Displays the (File > Save As) dialog box
Alt + Shift + F4Closes the active presentation (saving first) and exits PowerPoint (File > Exit)
Alt + Shift + F10Displays the drop-down menu for the corresponding smart tag
Ctrl + Shift + F10Activates the Menu Bar or displays the (View > Toolbars) dialog box
Ctrl + Shift + F12Displays the (File > Print) dialog box


Ctrl + Numbers

Alt + Shift + 1Show Heading 1 (Outline view)
Alt + Shift + 9Expands all text in the presentation (Outline view)


Ctrl + Letters

Ctrl + ASelects all the objects on the active slide
Ctrl + BToggles bold on the current selection
Ctrl + CCopies the current selection to the clipboard (Edit > Copy)
Ctrl + DMake a duplicate of the selected slide (Edit > Duplicate)
Ctrl + ECentre aligns the current selection
Ctrl + FDisplays the (Edit > Find) dialog box
Ctrl + GDisplays the (View > Grid and Guides) dialog box
Ctrl + HDisplays the (Edit > Replace) dialog box
Ctrl + IToggles italics on the current selection
Ctrl + JJustifies the current selection
Ctrl + KDisplays the (Insert > Hyperlink) dialog box (in a textbox)
Ctrl + LLeft aligns the current selection
Ctrl + MInserts a new slide (Insert > New Slide)
Ctrl + NCreates a new presentation (File > New)
Ctrl + ODisplays the (File > Open) dialog box
Ctrl + PDisplays the (File > Print) dialog box
Ctrl + RRight aligns the current selection
Ctrl + SSaves, Displays the (File > Save As) dialog box if a new presentation
Ctrl + TDisplays the (Format > Font) dialog box
Ctrl + UToggles (continuous) underlying of the selection
Ctrl + VPastes the entry from the clipboard (Edit > Paste)
Ctrl + WCloses the active presentation or window (File > Close)
Ctrl + XCuts the current selection to the clipboard (Edit > Cut)
Ctrl + YRepeats the last Presentation action (Edit > Repeat)
Ctrl + ZUndo the last Presentation action (Edit > Undo)


Others + Letters

Ctrl + Shift + BOpens the Outlook Address Book
Ctrl + Shift + CCopies the formatting attributes from the current selection to the clipboard
Ctrl + Shift + FActivates the Font Names drop-down on the Formatting toolbar
Ctrl + Shift + GGroup the currently selected objects / shapes
Ctrl + Shift + HUngroups the currently selected object / shape
Ctrl + Shift + PActivates the Font Size drop-down on the Formatting toolbar
Ctrl + Shift + VPastes the formatting attributes from the clipboard on to the selection
Alt + DDisplays the (Slide Show) menu
Alt + EDisplays the (Edit) menu
Alt + FDisplays the (File) menu
Alt + HDisplays the (Help) menu
Alt + IDisplays the (Insert) menu
Alt + KChecks the names in the To, Cc and Bcc lines against the Address Book
Alt + ODisplays the (Format) menu
Alt + SDisplays an e-mail message containing the active presentation
Alt + TDisplays the (Tools) menu
Alt + UDisplays the AutoShapes drop-down menu on the Drawing toolbar
Alt + VDisplays the (View) menu
Alt + WDisplays the (Window) menu
Alt + Shift + AShow all or collapse all text or headings (Outline view)


Entering Data

EnterEnters a new paragraph
Shift + EnterEnters a line break (Soft break)
Ctrl + TabInserts a tab in a table cell


Extending Data

Shift + HomeExtends the selection to the beginning of the line
Shift + EndExtends the selection to the end of the line
Shift + Up ArrowExtends the selection one line up
Shift + Down ArrowExtends the selection one line down
Shift + Left ArrowExtends the selection one character to the left
Shift + Right ArrowExtends the selection one character to the right
Ctrl + Shift + HomeExtends the selection to the beginning of the textbox
Ctrl + Shift + EndExtends the selection to the end of the textbox


Selecting Data

Ctrl + Shift + Up ArrowSelects to the line above
Ctrl + Shift + Down ArrowSelects to the line below
Ctrl + Shift + Left ArrowSelects to the beginning of the word
Ctrl + Shift + Right ArrowSelects to the end of the word
DeleteDeletes one character to the right
BackspaceDeletes one character to the left
Ctrl + DeleteDeletes one word to the right
Ctrl + BackspaceDeletes one word to the left


Formatting Data

Ctrl + ]Increases the font size to the next size in the drop-down list
Ctrl + [Decreases the font size to the next size in the drop-down list
Ctrl + Shift + >Increases the font size to the next size in the drop-down list
Ctrl + Shift + <Decreases the font size to the next size in the drop-down list
Ctrl + =Toggles Subscript on the selection
Ctrl + Shift + =Toggles Superscript on the selection


Manoeuvring

Arrow KeysMoves one character or line in the given direction
TabMoves to the first or next hyperlink / object / cell
Shift + TabMoves to the last or previous hyperlink / object / cell
HomeMoves to the beginning of the line
EndMoves to the end of the line
Page UpMoves to the previous slide
Page DownMoves to the next slide
Shift + Page UpMoves to the previous slide
Shift + Page DownMoves to the next slide
Ctrl + HomeMoves to the beginning of the text box
Ctrl + EndMoves to the end of the text box
Ctrl + Up ArrowMoves up one paragraph
Ctrl + Down ArrowMoves down one paragraph
Ctrl + Left ArrowMoves one word to the left
Ctrl + Right ArrowMoves one word to the right
Ctrl + EnterMoves to the next title or body text placeholder


Other

Alt + TabToggles between all your open applications
Alt + Shift + TabToggles backwards between all your open applications
Ctrl + Shift + TabToggles between the Outline tab and the Slides tab in Normal view.
Ctrl + SpacebarRemove manual character formatting returning the text back to its default
EscCancels the action or closes the dialog box
Alt + Shift + Left ArrowPromotes a paragraph (Outline view)
Alt + Shift + Right ArrowDemotes a paragraph (Outline view)
Alt + Shift + Up ArrowMoves the selected paragraphs up (Outline view)
Alt + Shift + Down ArrowMoves the selected paragraphs down (Outline view)
Alt + Shift + +Expands the text below a heading (Outline view)
Alt + Shift + -Collapses the text below a heading (Outline view)
/Turn character formatting on or off (numeric keypad)
Alt + EscapeSwitches to the next program
Ctrl + EscapeDisplays the Start Menu
Print ScreenCopies a picture of the whole screen to the clipboard
Alt + Print ScreenCopies a picture of just the active window to the clipboard


Redundant Shortcut Keys

Ctrl + Shift + F6Move to the previous presentation window ??
Alt + SSend presentation as an email ??
Alt + KCheck the names in email against the address book ??

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