Documentation

link - wordaddins.com/products/cross-references/ 
link - wordaddins.com/support/cross-reference-fields-in-word/ 

The user interface is in English but the add-in can be used with any language version of Word.

Cross-references in Word documents are used to refer to related content elsewhere in the same document. Word has built-in functionality that lets you create cross-references to different types of targets.
This add-in lets you do everything you can do with cross-references in Word using the built-in cross-reference functionality. But you can do it easier and faster. In addition, DocTools CrossReferenceManager includes smart and efficient cross-reference features that are not found elsewhere.
A cross-reference in Word is a field, i.e. set of codes that instructs Word to automatically insert material into a document
Once you have inserted cross-references in a document using DocTools CrossReferenceManager, those cross-references will work precisely as if they had been inserted using Word's built-in functionality. This means that users who don't have DocTools CrossReferenceManager installed can work with your documents as they would normally do.
If you hover the mouse over a command, you will see a short description of the command. When you select a command that opens a dialog box, the dialog box will show information about what to do. In addition, the Help command in the Help menu provides comprehensive help.

Story behind the add-in

Several years ago, I developed some special cross-reference tools to be used with documents based on a customer-specific set of Word templates.
The tools were included in a customer-specific add-in.
The tools saved a lot of time for the users and helped secure consistency across documents.

Since 2007, I have provided help on cross-reference problems to anyone via a Word Tips article on my website www.thedoctools.com.
The article includes a set of videos that illustrate some of the problems that can occur in relation to cross-references and how to solve and prevent them.
From the number of visitors to that article and the videos and the feedback I have received, I know that cross-references in Word cause problems to many users and cost a lot of time.

The idea of developing an advanced cross-reference add-in that could make the work with cross-references in Word easier and smarter and that could be used with any Word document in any language was born years ago.
But I also realized that it would be quite difficult to make an add-in that could do all the things I wanted and that the development would require a lot of time.
In spring 2016, the first version of the DocTools CrossReferenceManager add-in was ready to be published as a productivity tool on this website.
Version 2.0 was the first version available from this website.

Custom cross-reference texts

You can save language-specific custom cross-reference texts that contain placeholders for multiple cross-reference fields. You can insert any of your custom cross-reference texts, including all the cross-references, with a single click. See the cross-reference example below (field shading is turned on to make it easy to identify fields):

Insert cross-references to headings based on selected text

You do not even need to open the Insert Cross-reference dialog box to insert a cross-reference to a heading.
Simply type the heading number or text (e.g. '1.2' or '3.5.1', 'Article II', 'My heading text'), select it, right-click and select Replace Selection with Cross-reference to Matching Heading. The command replaces the selection with a cross-reference to a heading that matches the selection. The inserted cross-reference will be based on the current default settings for heading cross-references in the document. This means that it can be e.g. a cross-reference to the heading text, heading number, or a custom text including one or more cross-references.
TIP: You only need to type enough text to uniquely identify the heading you want to reference. Sometimes, a few letters are sufficient.
If more than one heading matches the selected text, the Insert Cross-reference dialog box opens, letting you select the relevant heading.
Note that the Replace Selection with Cross-reference to Matching Heading command is also available in the Cross-reference Tools menu.

Fast filtering of cross-reference targets for easy selection

The Insert Cross-reference dialog box lets you filter target items. This is a real time saver. You can quickly reduce the list of target items to precisely the one you need.
You can now set the Filter field as the default field for even faster selection. You can filter target items to show all Heading / outline levels or only level 1, 1-2, 1-3, or 1-4.

Easy insertion of cross-references to headings that don't have Heading 1-9 styles applied to them

You can not only insert cross-references to target items supported by the built-in cross-reference functionality in Word. You can easily insert cross-references to headings that have not had one of the Heading 1-9 styles applied to them.
Any paragraph that has been applied outline level 1-9 will automatically be listed as a target item. This means that you do not need to manually add a bookmark to such heading in order to cross-reference it.

Insert cross-references to only caption number (without the label)

You can insert cross-references to only the caption number of a caption (without the label). This makes it easy to create cross-references like e.g. "See Figures 12 to 15" where the last item shows the number only.

Automatically apply a character style to cross-references you insert

You can automatically apply a character style to cross-references you insert. A command also lets you apply a character style to all cross-reference fields in the entire document in one operation. This is a fast and easy way to make sure the formatting is consistent. Or you can reset the formatting of all cross-reference fields if you change your mind.

You can now also apply a character style to any part(s) of a custom text instead of applying the style to all cross-reference fields in a custom text. Learn about style tags below.

Check and repair cross-references

You can use Check and Repair Cross-references command as your cross-reference checker. It checks the document for errors in cross-reference bookmarks and cross-reference fields. The command also provides tools for repairing any cross-reference errors found. In addition, the add-in includes functionality that can prevent certain types of errors such as cross-references pointing to number 0 (zero).

Define default settings for cross-references

You can define default settings that will be used as the initial settings in all documents the first time you insert a cross-reference. The Insert Cross-reference dialog box will then open with those settings already selected. You can change the default settings whenever you wish.

Each document remembers your latest cross-reference settings

Once you have inserted a cross-reference in a specific document, the document will remember your latest cross-reference settings used in that document the next time you open the dialog box. Furthermore, the document will remember the different settings you made for each type of cross-reference. Even the target item you selected will be remembered so it is easy to insert more cross-references to the same target item.

You can resize the Insert Cross-reference dialog box

You can resize the Insert Cross-reference dialog box so you can see more target items and longer target items. The dialog box will remember both its size and position - even between Word sessions.

About the Insert Cross-reference command

It is fast and easy to insert a cross-reference. Simply click where you want the cross-reference and select Insert Cross-reference. The first time you select this command, you will be asked to fill in the Set Cross-reference Defaults dialog box so the Insert Cross-reference dialog box can open with the defaults you want.
TIP: You can also open the Insert Cross-reference dialog box using the keyboard shortcut Alt+Ctrl+Shift+X or by selecting the command from the right-click menu:

The Insert Cross-reference dialog box lets you define everything in relation to the cross-reference(s) you are going to insert:

You can use the Filter target items field to quickly reduce the list of target items instead of trying to find a specific target item in a long list:

Note that the straight quotes in the selected custom text have been automatically converted to smart quotes because the Smart quotes in custom text option was turned on.

About the Set Cross-reference Defaults command

Via the Set Cross-reference Defaults dialog box, you can define the settings you want as the initial defaults for all documents. Those settings will automatically be preselected the first time you insert a cross-reference via the Insert Cross-reference command in a specific document, if applicable.
In addition, the General settings group in the dialog box lets you apply other settings that are helpful. You will find details about how it works in the dialog box itself and in Help in CrossReferenceManager.
As also explained in the dialog box, once you have inserted a cross-reference of a specific type in a document, the document will remember the settings you selected most recently for that type of cross-reference in that document and automatically offer those specific settings as the defaults for new cross-references of the same type.

The option Switch style if pressing Enter in empty bullet/number paragraph, found in the General settings for all documents group is new in version 3.6. The new option is turned off by default.

About adding and editing custom texts - allowing you to insert multiple cross-references at a time

You can save language-specific custom texts for headings and for captions. You can save up to 200 custom texts for each type and for each language - that is most likely more than you would ever need.
The custom cross-reference texts you define are stored in a configuration file locally on your computer. If more users need the same custom cross-reference texts, you can replace the configuration file on one computer with a copy of the file that includes the custom cross-reference texts that were set up on another computer. This way, you can make sure that a whole group of users can easily use cross-references consistently both within and across documents.
The illustrations below show the dialog boxes for adding/editing customs texts for headings and captions, respectively. The placeholders you can insert differ but except from that, the dialog boxes work the same way. You open the dialog boxes illustrated below via the Define Custom Cross-reference Texts command. The initial dialog box that opens will list all currently defined custom texts for the language you select. It also lets you delete and rearrange the custom texts (that dialog box is not illustrated here).
You can use the Insert special character buttons to easily insert nonbreaking spaces, nonbreaking hyphens, En dashes, Em dashes, line breaks and tab characters in custom texts.

You can use the Start Style and End Style buttons to insert special style tags to specify special part(s) of a custom text to which you want to automatically apply a character style. If you turn on the Style check box in the Insert Cross-reference dialog box, the selected character style will be applied to the part(s) of the custom text enclosed in style tags. If you do not turn on the Style check box, the style tags will be ignored.
You can use style tags in custom texts for both Headings and Captions.
Custom text with style tags, <$> and </$>, around the Text placeholder, {T}:
For further details, please refer to Section {N}, "<$>{T}</$>", page {P}.
Result when inserted if the selected character style applies italic - the text surrounded by style tags is applied italic whereas the remaining text is not:

Progress bar

A progress bar will be shown when you perform operations that may take more than a few seconds.

Overview of all the commands