Printing

Before you can print anything you must have at least one printer installed.
If you want to print a single copy of the entire document you can press the Print button on the Standard toolbar.

alt textPrint - Standard Toobar. Using this button will always print the entire document regardless of whether you have highlighted a specific part of the document.
alt textPrint Preview - Standard Toolbar. Before printing it is always worth checking that the layout is OK by using (File > Print Preview).
alt textPrint Layout - (View > Print Layout.

Using (File > Print) from either the document view or the print preview will bring up the Print dialog box
If you want to print double sided, then only print the odd pages, put the paper back in the printer (with the page order reversed) and print the even pages.
Displaying a document using (File > Print Preview) will remove all the paragraph marks and non printable characters.
You can print your pages in reverse order by selecting (File > Print > Options)(Print tab, "Reverse Print Order").


What is the easiest way to print a PDF file ??


All documents should be viewed either using (File > Print Preview) or in the Page Layout view.


It is possible to create a connection to more than one printer. The print dialog box allows you to list all the printers you are connected to and tells you the status.


There is now also a Web Page Preview.
Non Printing characters control the way your document looks and these can be displayed or hidden by pressing the Show/Hide button on the Formatting toolbar ??


Non printing characters include: Paragraph marks, line breaks, tab, automatic page break, manual page break, column break, section break
A4 - 210 x 297
A2 - 420 x 594


You can print selected pages (ie 5, 9, 12) or a range (ie 6-10)
Most printers will not print in the 0.5 inch area around the perimeter of the page.


There is a magical "Shrink to one page" button which will take a document, reduce the font a bit and narrow the margins etc, basically every trick it knows to reduce the length of the document by one page.


When you print on both sides of the paper you may want mirror pages (i.e. the left margin of the left pages is the same as the right margin on the right pages. A gutter adds an additional space to the margins.
You can control the margins for each paragraph.
To change the margins for part of a document, highlight the text first before pressing (File > Page Setup). In the "Apply to box" make sure you choose "selected text". Word will automatically insert breaks before and after any text with different margin settings.
If your document is already divided into sections and you select (File > Page Setup) without highlighting any text, the "apply to" box will default to changing the margins in the whole section.


Printing Documents

You will normally have the same header and footer throughout your document although it is possible to have different headers and footers on odd and even pages. (File > Page setup) (Layout tab, "Diffrent Odd and Even")
You can switch easily between the header and footer by using the "Switch Between Header and Footer" button on the Header and Footer toolbar
It is possible to include pictures and shapes in your headers and footers (Insert > Picture > From File)
Each section of a document can have up to three header and footers. A first page, an odd page and an even page (or primary page)
The number of headers and footers in a section is determined from the "Different First Page" and "Different Old and Even Pages" checkboxes in (File > Page Setup)(Layout tab)
To prevent the users from opening the headers and footers insert a continuous section break at th very start of your document and select (Tools > Protect Document) and protect section 1 for Forms


Margins

Use the Preview window on the Page Setup dialog box to help understand and experiment with the different margins




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